Tool tracking capabilities:

Check-in / check-out system

Assign tools to users, crews, or work orders
Capture timestamps (out, due, returned)

Ownership + audit trail

Full history of who had the tool and for how long
Current holder + last known user

Due dates + alerts

Configurable return dates
Notifications for upcoming and overdue items

Usage tracking

Auto-calculate duration of possession
Support utilization and idle-time reporting

Scanning + mobile support

Barcode/QR/RFID for fast transactions
Mobile-first with offline capability
Location tracking

Real-time status: in stock, in use, in transit
Last known location tied to user or site

Condition + accountability

Log condition at check-in/out
Optional photos, inspections, and damage tracking

Reservations + availability

Future booking to prevent conflicts
Visibility into upcoming demand

Work order integration

Link tools to jobs/tasks
Enable job-level cost and usage tracking

Controls + compliance

Permissions, approvals, and restricted access
Prevent checkout of tools needing maintenance/calibration